Hotel Guest Directories & Hospitality Guides | Custom Printed Guestroom Information for Hotels

Shop hotel guest directories and hospitality guides for guestrooms, WiFi instructions, local information, property details, and in-room communication. Custom printed options help reduce front desk calls and improve the guest experience.

Hotel Guest Directories & Hospitality Guides for Guestrooms

A well-organized hotel guest directory does something your front desk staff can't do around the clock — it answers guest questions at any hour, in the room, without a phone call. From WiFi passwords and checkout times to room service menus, property amenities, local dining recommendations, and emergency procedures, a clear and professional in-room guide improves the guest experience while reducing the volume of routine calls to the front desk.

Our collection of hotel guest directories and hospitality guides includes 13 in-stock products covering every format a hotel property needs — guestroom binders, binder inserts, single-sheet directories, folded and flat guide cards, plastic tent and easel hospitality guides, internet access cards, plastic card guides, and clear plastic overlays. Custom printing is available on select products to keep your directory program aligned with your property's branding and brand standards.

Guest Directory & Hospitality Guide Formats

Choose the format that fits your property's style, room type, and budget. All products are in stock and ready to ship.

Guest Room Binders

A classic full-size binder format for properties that want a comprehensive, professional in-room directory. Holds multiple inserts for all property information.

Binder Inserts

Replacement and custom insert pages for guest room binders. Available in 1-color ($1.09) and full-color ($1.73) printing to match your property's branding.

Guest Directory Single Sheets

Economical single-sheet directories in 1-sided ($2.14) and 2-sided ($3.70) formats — a practical option for select-service and limited-service properties.

4 Page Guest Directory

A folded 4-page format that provides more room for property details, local information, and amenity listings without the bulk of a full binder.

Hospitality Guides — Plastic Tents

A durable, reusable plastic tent format for hospitality guides. Easy to update, clean, and replace. From $3.75 each.

Hospitality Guides — Plastic Easels

Freestanding plastic easel format for in-room guide display. Clean, professional, and easy to position on guestroom desks and nightstands.

Hospitality Guides — Folded Cards

A compact folded card format for hospitality guides — ideal for limited desk space or properties that prefer a simpler in-room presentation.

Hospitality Guides — Flat & Plastic Cards

Flat cards ($229.00) and plastic card guides ($2.99) for properties that want a durable, long-lasting format that holds up to repeated guest handling.

Internet Access Cards & Clear Overlays

WiFi and internet access cards from $0.39 each — a must-have for every guestroom. Clear plastic overlays ($2.25) protect printed inserts from wear and spills.

What to Include in a Hotel Guest Directory

The most effective hotel guest directories cover the information guests need most — organized clearly so they can find answers without calling the front desk.

WiFi Network & Password
Check-In & Check-Out Times
Room Service Menu & Hours
Hotel Amenity Hours & Locations
Emergency & Fire Safety Procedures
Local Dining & Attraction Recommendations
Property Policies & Quiet Hours
Housekeeping & Maintenance Requests

Frequently Asked Questions

A hotel guest directory is an in-room information guide that provides guests with everything they need to know about the property and their stay — including WiFi access, room service details, hotel amenities, check-out times, property policies, emergency procedures, and local recommendations. A well-organized guest directory reduces front desk calls, improves the guest experience, and communicates your property's professionalism from the moment a guest arrives.
The best format depends on your property type and budget. Full-service and upscale properties typically use a guest room binder with full-color inserts for a premium presentation. Select-service and limited-service properties often prefer single-sheet directories, 4-page guides, or hospitality guide cards — these are more economical, easier to update, and work well in rooms with limited desk space. Plastic tent and easel formats are popular for their durability and easy cleaning between stays.
Yes. Custom printing is available on binder inserts, single-sheet directories, and select hospitality guide formats. Custom-printed directories include your property name, logo, colors, and content — creating a polished, branded in-room experience. Contact our team at customerservice@westernhotelsupply.com or call 800-645-3856 to discuss custom printing options for your property.
Hotel internet access cards are small printed cards placed in the guestroom that provide guests with the property's WiFi network name and password. At $0.39 each, they're one of the most cost-effective in-room communication tools available. They can be placed on the desk, in a vinyl holder, or tucked into a guest directory binder. Custom printing is available to include your property name and branding alongside the WiFi details.
A clear plastic overlay is a protective cover sheet placed over printed directory inserts or hospitality guide cards. At $2.25 each, they protect printed materials from spills, stains, and wear during a guest's stay — extending the life of your printed content and keeping directories looking clean and professional. They're commonly used with single-sheet directories and binder inserts.
Yes. All products in this collection are in stock and available in bulk quantities. We supply independent hotels, franchise properties, and multi-property groups. For large orders or custom printing programs, contact our team at customerservice@westernhotelsupply.com or call 800-645-3856 Monday–Thursday 8AM–5PM CST or Friday 8AM–4PM CST.

Related Hotel Supply Categories

Hotel Room Essentials Hotel Room Signage Shop All In-Room Items Custom Hotel Stationery & Notepads Hotel Front Desk Supplies Hotel Door Hangers

About Western Hotel Supply

We are a leading supplier of brand identity products, uniforms, interior signage, marketing material and guest room supplies for the hospitality industry. Our team is passionate about producing superior quality products at reasonable price. We strive to make procurement easy through top-notch customer service and in-house manufacturing for quick product customization. Our goal is to help you spend less time sourcing supplies so you can spend more time growing your business.